Five tips for moving offices


Quote & Buy
Retrieve a quote »

Five tips for moving offices

As a small business, a change of scenery could be an important step in rejuvenating or improving your workplace. However, office relocation could also affect your business much more than it would a larger sized company. The costs of relocation combined with the loss of productivity caused by the disruption may lose your business more than a day of work. That's why it's important to prepare as much as possible so that when moving day comes, it'll go smoothly and allow you to settle into the new office in no time.

What furniture, facilities and equipment could make your office better, and what could your employees go without?

Planning the future office space

After you've secured the new workplace and the contracts have been signed, it's time to consider how the new office will look. This involves planning out the office space according to staff needs and assessing what the most practical desk and office arrangement will be. Other factors to consider are the common IT station with the office printer and photocopier, as well as the kitchen and storage areas. Consult with your staff to ensure that all needs are met before making final decisions.

Out with the old, in with the new!

Take this time to conduct inventory of your office. What furniture, facilities and equipment could make your office better, and what could your employees go without? If the cost of relocating certain furnishings outweighs their benefits, it's time to rethink your need for themi. If you're thinking of making the switch to new furniture or equipment, you should consider how you will responsibly and cheaply dispose of your existing items. E-waste and furniture disposal services may be provided for free from your local council, as long as you organise a pick-up day in advance. When ordering new furniture and equipment, be sure to ask for it to be delivered straight to the new address.

If you're thinking of making the switch to new furniture or equipment, you should consider how you will responsibly and cheaply dispose of your existing items. E-waste and furniture disposal services may be provided for free from your local council, as long as you organise a pick-up day in advance. When ordering new furniture and equipment, be sure to ask for it to be delivered straight to the new address.

Preparation is key in ensuring a smooth transition to the new workplace.

Keeping clients happy

Another important consideration before moving is to notify your clients about the move and any potential impacts upon businessii. You should let them know of the change of address, any delays that might occur because of the move, and how they can contact you during that time. This will prevent any needless confusion or frustration if they're unable to reach you during the move. Consider relocating on a Friday or during the weekend to minimise the inconvenience to your clients: by Monday morning, it should be business as usual.

Aside from clients, there are other key agencies that should be notified about the changes. Your bank, insurance company, government agencies, office suppliers and vendors should be given sufficient notice about your change of address so as to avoid issues down the track. Contact your local post office to organise the forwarding of all mail to the new address. While you're at it, remember to update your business cards and contact information on letterheads, email footers, directories, invoice templates, mailing lists etc.

Boxing it all up

Last but not least, make sure your staff is ready for the big move by allocating the crates and packaging provided by the removal company to each employee. Labelling each piece of furniture and crate will make the transition smoother as each employee can be accountable for their belongings. Coding can be done by colour, number or name, just so long as it matches the office floor plan that the removal company is given. Once everything's been unpacked in the new office, it's back to business!


iElliott, C. 2011, 'Moving your office? 5 tips for staying productive', Microsoft Business, viewed 2 June 2014,
http://www.microsoft.com/business/en-us/resources/technology/networking/moving-your-office-5-tips-for-staying-productive.aspx?fbid=NToqfbP4qtZ

iiMetro Movers, Moving Office Checklist, viewed 2 June 2014,
http://www.becusacorp.com/office%20move%20checklist.pdf